Weekend tournaments are the best bang for the buck because it offers an opportunity to players of all caliber, especially the ones who have to actually work for a living to make ends meet.
I have traveled up and down the East Coast to various events, and it is difficult to absorb the associated expenses sometimes, depending on the payouts. Of course, every player goes to a tournament with the ambition of winning, but there can only be one winner, and for every winner, there is inevitably going to be a loser.
When it's a 2-day, or more, tournament, the hotel eats up expenses. Recently, I was enlightened traveling to Orlando, Florida, for the IPT KOTH Shootout. From D.C., all the way down to Florida, there was not one single toll, and the hotels in North Carolina and South Carolina were all well below $50 per night, nice hotels like Marriott and others. When we travel up north to New England, it is quite difficult to find a decent room for under 100 bucks.
I really, really, really like it when the host pool room and/or tournament director provides a discounted hotel rate for prospective players. It is an incentive for me and mines to make the trek. When you travel any amount of distance to a $1,000-added event, as an example, you can't even break even if you come in third place, at least that's what I have experienced in my neck of the woods, and so we end up not going, saving our little monies for other opportunities on the tournament trail.
Another thing is decent FOOD. I cannot tell you how many times I have attended tournaments, and the only thing offered for the tournament-goers is blood mud, i.e., cheese sticks, fried chicken fingers, french fries, et cetera. If the pool room is fortunate enough to have a good menu, then that's a bonus. Some pool rooms will offer a special buffet for the event, allowing the tournament players and spectators to eat there and not have to leave the facility. Hopefully, too, this is another way for the host pool room to make a little bit of profit, losing their table time income for a period of time as well as the monies added.
Another thing which is often overlooked by tournament/tour directors and/or promoters is to provide the FULL address of where the event is going to be. I have often had to Google the name of the place to find out where they are located. Not a biggie, but when I first ventured off on the tournament trail, I was trying to find out the address of Drexeline Billiards in PA. I was given an address and so I used it on Mapquest to get there. We followed the directions to the tee and ended up on the front doorstep of the owner's personal residence. Fortunately, it was only a few miles away from the pool room. Logistically speaking, it is very nice to have the address and phone number of the pool room, as well as the EXACT starting time.
Calcuttas or "player auctions" are great. It gives the spectators a chance to partake in a little action, which is enjoyed by quite a few railbirds I've met. I've had the worst luck with them personally. Whenever we end up not buying Keith in one of these auctions, due to financial circumstances, always seems to be the time that he wins. Murphy's law, I guess.
Just my 2 cents. Hope it helps.
JAM